TRACK every MILE. White-Label GPS Tracking Platform by AlphaXCloud, Dubai UAE

Company landing dashboard for owners & managers.

• Role-based widgets & daily watch lists
• Quick links to trips, fuel, fleet & reports
• Branch or company-wide summaries

Mobile self-service workspace for field staff.

• Assigned trips & status updates from field
• Photo / document proofs tied to trips
• No access to company finance

Master database for clients, shippers & consignees.

• Client profiles with contact persons
• Groups for pricing & reporting
• Linked trips & communication history

Fuel stations, workshops & parts suppliers register.

• Linked to fuel, garage & inventory spend
• Vendor-wise purchase & payment history
• Branch-level vendor restrictions

Intermediary partners & regional sales management.

• Agent list with commercial terms
• Commission & ledger tracking
• Partner settlement reporting

Company-wide document storage with access control.

• Folder structure per branch or function
• Licenses, contracts & trip proofs
• Shared access for audit & legal

Owner-contract vehicles: hire rates & payout cycles.

• Owner–vehicle contracts & payout rules
• Custody & return scheduling
• Owner statements & reconciliation

The operational heart of vehicle management.

• Vehicle register with specs & documents
• Live map, status & device assignment
• Fitness, insurance & permit tracking

GPS devices, tools & equipment fitted to units.

• Asset register linked to vehicle ID
• Transfers between vehicles
• Condition & custody history

Share live trip location via secure expiring links.

• Time-limited share links per trip
• Client map without full fleet access
• Reduces "where is my truck?" calls

Historical route replay for disputes & audits.

• Date / time filtered route playback
• Stop & idle analysis on timeline
• Evidence for insurance claims

Digital logbook: shifts, rests & odometer readings.

• Mobile log entry with approvals
• Odometer & duty-hour capture
• Export for audits & disputes

Govern fuel from pump to profit.

• Trip-linked & vehicle-wise entries
• Mileage trends & variance alerts
• Tank, pump & card reconciliation

Workshop operations & job cards.

• Job card create → work → close
• Parts issue from inventory stores
• Downtime visible to dispatch

Preventive maintenance schedules.

• By odometer, engine hours or calendar
• Due-soon & overdue service lists
• Service history per asset

Structured checklists — fitness, safety, pre-trip.

• Checklist library by inspection type
• Pass / fail with photos & notes
• History for compliance audits

Automated expiry & due-date alerts.

• Insurance, fitness, tax & service dues
• Email or in-app alert channels
• Per-vehicle & fleet-wide views

Official staff travel with approvals.

• Request → approval → allocation
• Purpose & cost-centre coding
• Return proof & policy compliance

Yards, gate passes & in/out timestamps.

• Parking area & slot register
• Gate in/out with timestamps
• Occupancy reports for yards

Incident records with full documentation.

• Photos, third-party & police references
• Insurance & claim follow-up
• Safety trend reporting

Release & return workflow for owner vehicles.

• Release & return checklists
• Settlement status before close
• Trip blocking on failed rules

Specialised fuel billing for rental fleets.

• Rental-specific fuel charge rules
• Client vs operator fuel split
• Rental margin control reports

Seat & load occupancy tracking.

• Seat map / load capacity per trip
• Utilisation reports for routes
• Avoid overloading fines

Capital acquisition & onboarding.

• Purchase request & approval
• Capitalization into fixed assets
• Handover to fleet register

Warranty register for vehicles & components.

• Terms per asset or part
• Expiry alerts before lapse
• Claim reference on garage jobs

Transport requests before a trip exists.

• Request → approve → dispatch flow
• Passenger count & route purpose
• Audit trail for travel policy

End-to-end trip lifecycle management.

• Create, assign, start, complete, bill
• Linked fuel, tolls & expenses
• Live status for control room & clients

Route-based operations & shuttles.

• Route & schedule management
• Staff transport & shuttle planning
• Billing templates per contract

Command centre for commercial operators.

• Dispatch board & lane priorities
• POD & billing milestone tracking
• Client SLA & delay visibility

Seal register & delivery verification.

• Seal inventory & issue per trip
• Broken-seal alerts & reports
• Audit chain from load to unload

HQ, branches, depots & reporting lines.

• Branch / department tree
• Cost-centre mapping for reports
• Foundation for roles & approvals

Employee master records.

• Profiles with designation & branch
• Joining, active & exit tracking
• Links staff to drivers & roles

Driver master records & history.

• License type, expiry & restrictions
• Default vehicle & branch assignment
• Trip & incident history per driver

Daily attendance for office & field staff.

• Roster & clock-in / out log
• Late, absent & overtime flags
• Payroll input for monthly close

Applications, balances & approvals.

• Leave types & balance tracking
• Multi-level approval workflow
• Sync impact on trip assignment

Trip-linked & rule-based allowances.

• Rules by trip type or distance
• Auto-calculation from closed trips
• Approval before payroll inclusion

Monthly payroll with trip context.

• Attendance, trips & allowances pulled in
• Loan & PF deductions applied
• Payslips & GL posting support

Staff loans with payroll recovery.

• Grant & installment plans
• Automatic monthly recovery
• Outstanding balance per employee

Contributions, balances & settlements.

• Employee & employer contribution rules
• Balance ledger per staff
• Settlement on resignation

Stores, stock & procurement.

• Multi-store stock & reorder levels
• Issue to garage job cards
• Inter-branch transfers & supplier GRN

Chart of accounts & financial structure.

• COA setup by branch or company
• Ledger groups for fleet operations
• Feeds all finance modules

Income vouchers from trips & clients.

• Trip & client-linked receipts
• Approval before posting
• Reconciliation with billing

Operational expenses with approvals.

• Claim & approval flow
• Categories mapped to accounts
• Branch & project tagging

Recurring revenue templates.

• Retainers & fixed route contracts
• Auto-generated income vouchers
• Review before post option

Standing costs posted automatically.

• Rent, subscriptions & retainers
• Vendor & account mapping
• Pause or amend on change

Money movement with audit trail.

• Inter-account & branch transfers
• Approval for large amounts
• Immutable audit log

Management reporting across everything.

• Fleet, trip & fuel dashboards
• HR, payroll & finance summaries
• Excel export for audits

Bulk & event-triggered messaging.

• Trip & delay notification templates
• Bulk send to client / driver groups
• Delivery logs for compliance

Central control room for the platform.

• Module enable / disable per branch
• Role templates & permissions
• Branding & system parameters